Dear MCDS Parents,

Welcome to the volunteer database! Parent involvement is a key reason why MCDS is such a special place for students, families and all community members.

Please note that several volunteer positions, including room parent, lunch/playground duty and library assistant spots, are assigned over the summer. If you are interested in being a Room Parent,please fill out the form by June 6. For all other volunteer positions, the deadline is June 30!

Please email me with any problems or questions and I will be more than happy to help. If you are interested in more details about a volunteer position, feel free to contact the appropriate Parents Association chair. Please click here to see a full list of 2016-17 PA chairs.

Many thanks for your ongoing commitment to MCDS and our children’s education!

Rebecca Houser
rebecca.houser5@icloud.com
2016-2017 Parents Association
Volunteer Recruitment Manager




Volunteer Hour Reporting (Current Year)

Please report the volunteer hours you have worked during the current school year (include estimated number of additional hours between now and Step-Up Day). Don't forget to include all of your MCDS volunteer activities—from serving as a Room Parent or running a special event to baking cookies or reading a book to your child’s class ... every hour counts!

Two key reasons why it's important to tally your hours:

   1. We want to appropriately acknowledge the tremendous efforts expended by MCDS parents.

   2. We use the data to illustrate our strong culture of volunteerism to prospective MCDS parents.

Volunteer Opportunities

A few general notes about this form:

• Grade level questions refer to the 2016-17 school year.

• You may make multiple grade level selections for some activities; for example, you can volunteer for Lunch/Playground duty for both 1st and 2nd grades. 

 This form does not ensure that you will be assigned a particular job; it simply communicates your interest/intent so that we can include your name on the appropriate volunteer list.

• For additional information about the requirements of a particular job, please contact the appropriate Parents Association chair.


Year-Long Volunteer Opportunities

Roll your mouse over volunteer job titles to see a short job description.

The following essential positions make significant contributions to the school overall; many also offer the chance to be part of your child’s school life. Most of these positions are filled in late summer; in order to participate, you must fill out this form out by June 30.

Please note: If you are interested in being a room parent, please submit this form by June 6.
The primary role of a Room Parent is to act as liaison between teacher and parents in a particular classroom/advisory so that classroom volunteer needs are met and various activities run smoothly. There are usually two Room Parents per class in Lower School and one per advisory in Upper School. Room Parents are responsible for sending out various parent communications, e.g. Parent-Teacher conference sign ups, participation reminders for Parent Association activities such as Book Fair and Online Auction; and initiating telephone trees in case of emergency school closing. Room Parents may also assist in planning class or grade-wide programs and parties and help with special classroom projects as requested by the teacher. Each division has a Room Parent Chair who serves as a contact among the Room Parents, Parent Association and school Administration. To facilitate a smooth beginning in September, Room Parents are assigned during summer vacation and attend a morning training session during the first week of school. For more information, please contact the appropriate Room Parent Chair.
K, 1st and 2nd grade Lunch/Playground Volunteers assist with food service in the lunchroom and supervise recess on the playground afterward. Volunteers may choose between a once or twice per month shift; or may opt to serve as a substitute instead. The shift is from 11:15 AM to 12:10 PM. Volunteers are required to attend on short training meeting in early September. For more information, please contact the Lower School Room Parent Chair. ​
Volunteers assist in the library under the direction of Tessa the librarian during regularly scheduled 2-2.5-hour shifts; typically 8:30-10:30 AM, 10:30 AM-12:45 PM, or 12:45-3:00 PM. Volunteers must be comfortable with technology and able to effectively use the library computer system to track and research books. Responsibilities include assisting students with book choices; book check-in and check-out; re-shelving books; and helping as requested on library projects such as art displays, simple book repairs, labeling new books, etc. Volunteers may sign up for once per month shifts or more frequent shifts. It may be possible to schedule a volunteer in a specific class library period, but it is not guaranteed. Volunteers are required to attend a short training meeting in early September. For more information, please contact the Library Liaison.
Assist children with costumes/make-up, set/props and lighting for the various plays put on by our wonderful music dept for 3rd and 4th grades. Contact: Music Liaison.​​
Volunteers assist art teachers with setting up materials for the day's lesson and clean-up at the end of class. Volunteers also assist students as needed during class. Art duty in K is 55 minutes and in 1st grade and 2nd grade is one hour and forty minutes long. Grades K-2 volunteers will be scheduled once per month. Volunteers are asked to attend a short training in late September. For more information, please contact the Art Liaison.​​
Kindergarten through fifth grade volunteers will be scheduled by the music instructors on an as-needed basis for material prep, classroom assistance, set design and costume design.. For more information, please contact: Music Liaisons​​
Volunteers assist with hanging, preparing and/or photographing art on campus. The art department would contact you to schedule a mutually convenient time.
“Staff Treat Days” provide a great opportunity for parents to show their appreciation for MCDS faculty and staff. There are three Treat Days ever school year—one for K-2nd; 3rd-5th; and 6th-8th grades. A Grade Level Coordinator is assigned to each Treat Day; Coordinators to be on campus from approximately 7:30am-1:30pm to assist with set-up and clean-up and generally assist the Chair on their designated Treat Day. You may also volunteer to provide a dish by selecting your grade(s) below. For more information, please contact the Staff Treat Chair.
Upper School parents who want to be involved in the after school sports programs may volunteer to be a team parent. A team parent makes calls to recruit drivers needed for away games and determines which students will ride in whose vehicle to and from the games. They assist the coaches in disseminating information about schedule changes and game cancellations. For more information, please contact: Athletic Liaison.​
*Please note: To qualify as field trip or team driver you must have a current “Driving for School Related Functions” form on file in the office. This form is sent to all families with registration materials.​​​
Upper School parents who want to be involved in the after school sports programs may volunteer to be a team driver. Team drivers are needed to provide transportation to and from away games, as well as to provide a simple snack/water for the athletes they are driving. For more information, please contact: Athletic Liaison.​​
Families serve as MCDS welcome ambassadors! A buddy family reach out to their assigned new family in a variety of ways throughout the school year, beginning in the spring with the K Lemonade or New Parent Welcome Reception and ending with Step-Up Day the following June. Other responsibilities include attending key buddy family events and performing brief monthly check-ins with the Lower School and Upper School Welcome Chairs. ​

Community Events

Roll your mouse over volunteer job titles to see a short job description.

Back To School Coffee  •  first day of school

Volunteers assist with setting up, arranging and replenishing the buffet offered at this festive morning event on the first day of school. Volunteers also help with clean-up. For more information, please contact: Hospitality Chairs.
Volunteer to bring food items for this morning event on the first day of school. For more information, please contact Hospitality Chairs.

Kite Day  •  September

Kite Day is an all-school picnic celebration held on a Sunday every September. Activities include kite flying, games and relaxed socializing. This casual and fun event is one of the school's oldest traditions and a wonderful way to kick off the new school year. For more information, please contact the Kite Day chairs.

Volunteers help publicize the event by creating posters and then displaying them around campus.
Volunteers are needed on Sunday morning prior to the event to help with setup and decorations on the Upper Field. ​​​​​
Volunteers are needed to staff booths or lead activities during the event.​
Volunteers are needed to help break down and clean up after the event in the late afternoon.​​​

Grandparents and Special Friends Day  •  November

Each November, we welcome grandparents and special friends to our campus for classroom visits and student musical performance. Volunteers serve food, act as host or hostess, photographer classroom visits and assist teachers. Usually on the Tuesday before Thanksgiving. For more information, call MCDS Development Office.

Volunteers needed for welcoming, registering and directing grandparents and special friends.
Are you handy with a camera? Parents are needed to photograph students with their grandparents or special friends as a memento of the day.​

Parent Association Evening Meetings  •  January

The Parents Association hosts two evening meetings a year.  A light dinner is served.

Volunteers are needed to assist with setup, serving and cleanup. ​​​​

Faculty & Staff Recognition Tea  •  February

The Head of School hosts a special tea each year to show appreciation for the MCDS teachers and staff. Hospitality is provided by the Parent Association and other parent volunteers. For more information, please contact the Hospitality chairs.

Volunteers are needed to assist with setup, serving and cleanup. ​​​
Volunteers are needed to provide finger food for this casually elegant tea. For more information, please contact Hospitality Chairs.​​

Welcome Reception  •  Spring

An early evening welcome reception is hosted by the Parents Association to welcome new Kindergarten and 6th grade families entering MCDS in the following school year. For more information, please contact the Hospitality chairs or the Development Office.

Volunteers are needed to​ set up, bartend and clean up.​​​

Admissions Hospitality Events

Each year the Admission Office hosts four informational evening receptions for prospective parents. The events are organized by parent liaisons and the Admission team. Please indicate whether you would be interested in being involved. For more information, please contact the Admission Office.

PM Events

PM is the MCDS after-school program for Grades K-4. Volunteers are needed to help set up, run games and clean up at the five events PM hosts each year. Volunteer shifts take place between 1:30 and 5:30 p.m.

Approximately six volunteers needed to help with setup, cleanup, games, snack serving and photography at the Halloween Extravaganza. There are group games (e.g. Gross Guessing, Eggstravaganza) as well as game stations (e.g. Lollipop Ring Toss, Slime a Ghost, Face Painting, Tattoo Station).
This event features a magician and various craft stations (e.g. Build a Box, Make your Own Hat). We need approximately five volunteers to help with setup, cleanup, craft stations, snack serving and photography.​
Spring Carnival features fun carnival games (e.g. Knock, Knock, Knock em’ Down, Face Painting, Spin Art). We need approximately five volunteers to help with setup, cleanup, games, snack serving and photography.
Root Beer Float Day features water games and—you guessed it—delicious root beer floats! Games include water balloon target launches and the Holey Cup Race. We need approximately six volunteers to help with setup, cleanup, games, float serving and photography.

Miscellaneous Hospitality Events

Help with food or staffing for miscellaneous events that pop up throughout the year.

"Make IT Happen" Fundraising Events

"Make IT Happen" is the umbrella term for multiple fundraising events throughout the year that support the Indexed Tuition Program, including the K-5 Walkathon, Live and Online Auctions and Community Dinner Dance. For more information, please contact the VP of Events and Fundraising.

Community Dinner Dance  •  April or May

The Make IT Happen Community Dinner Dance takes place each spring. A celebration of our very special community, this event raises significant funds for Indexed Tuition.

Volunteers call fellow parents to encourage Community Dinner Dance sponsorship via purchasing tables and/or faculty/staff tickets for the event. ​
Creative, resourceful parents will work with the Community Dinner Dance co-chairs to design and implement Community Dinner Dance decorations that reflect that year’s theme. The Decorations team helps make the theme come to life!
Everyone loves to see their kids on screen! Creative and technical parent(s) needed to gather and organize photographs for, design and execute the 2 ½ - 3 minute slideshow that celebrates our students at the Community Dinner Dance held in early May. Experience with standard photo-sharing and iMovie software is required.​
On the day of the event, volunteers are needed to help with: registration, auction spotting, seating, and possibly delivering auction item props such as Teacher Treasures and Silent Premier displays.​

Live Auction  •  April or May

A short Live Auction takes place every spring at the Community Dinner Dance and helps raise substantial funds for Indexed Tuition.

Creative and persuasive parents needed to help think up creative ideas, strategize and solicit big-ticket items for the Live and Silent Premier Auctions. Items range from VIP passes to special concert and sporting events to elegant group dinners to once-in-a-lifetime family trips, and help raise substantial funds for Indexed Tuition.

Online Auction • April or May

The Online Auction takes place in conjunction with the Community Dinner Dance each spring. The Online Auction is a well-oiled machine thanks to the terrific parent volunteers who keep it running each year. Volunteers help with soliciting items, PR, writing copy and choosing photos for the auction website and generally helping to brainstorm new items and creative ideas!

Creative and persuasive parents are needed to solicit items for the Online Auction. From gift certificates to bottles of wine to once-in-a-lifetime trips, every item helps raise money for the MCDS Indexed Tuition program.​
Help with the Online Auction’s community wine drive. Key tasks include: soliciting parents for wine donations, advertising the drive, organizing a team of bus stop captains. You will also help group wine lots and write descriptions for the auction website.
Volunteers assist with marketing the Online Auction (e.g. creating signage, writing blurbs for the pipeline, talking it up to friends, organizing consortiums, etc.)
Volunteers help input item details on the Online Auction website.

Classroom Treasures Class Coordinator  •  March-April

Creative parent volunteers needed to help with Classroom Treasures, the very special student art projects created by each K-5th grade classroom to help raise money for Indexed Tuition. The projects are displayed in the LRC foyer for several weeks and then auctioned off through the Online Auction. We have a list of suggested projects but new ideas are welcome! For more information, please contact the Art Liaison.

Walkathon  •  April or May

Students K through 5 solicit pledges from family, friends and neighbors for each lap completed in the annual Walkathon. A fun and spirited event supporting Indexed Tuition!

Volunteers needed to create logo, make signs for campus display cases, and write event blurbs for the Pipeline and school website.
Volunteers needed to enter sponsor and payment information into the Walkathon database; note that shifts take place at MCDS.
Classroom Volunteers help with various tasks on the day of the event; e.g. helping students stick their numbers on pre-Walkathon and tally their laps at the end!
Volunteer scoopers needed the day before the Walkathon to help prep the ice cream sundae bar.

Other Fundraising Opportunities

Annual Fund Parents Committee

Annual Fund Parents Committee volunteers play a crucial role in helping MCDS both balance its operating budget each year and carry on the strong school tradition of 100% parent participation. Parent volunteers (35-40) are each responsible for reaching out to 5 to 10 assigned families to encourage their annual fund pledge or contribution during the fall, and then following up if necessary later in the school year. There is a single mandatory meeting each year (in the fall, with multiple date/time options) ... this low-time commitment, high-impact volunteer opportunity is a great fit for working parents!

Book Fair  •  November

Begun in 1956, the Book Fair reflects the MCDS community's love of literature and reading. The week-long celebration begins the second Friday in November and includes a festive Opening Night Preview Party, family weekend, a luncheon with a noted author as speaker, and student assemblies with visiting authors. Proceeds from the Book Fair benefit the MCDS Library. For more information, please contact the Book Fair chair. 

Leadership positions range from ordering and organizing the book fair inventory of books to arranging for muffins and coffee. Some positions take dozens of hours and some require only two or three. Please keep in mind that most Book Fair leadership positions are filled in the spring of the previous schoolyear, so new members of the community and late signups may have to wait a year for your first choice. For more information, please contact the Book Fair Chair.
Book Selectors work over the summer choosing the titles that appear in the upcoming Fall Book Fair. ​​
Volunteers are needed to assemble and stamp Book Fair Luncheon invitations.​​​​​
Volunteers help transform the LRC into an inviting and fully-stocked bookstore on the Thursday prior to the Opening Night Preview. ​​
Volunteers focus on a particular genre (e.g. Picture Books, Adult Fiction, etc.), familiarize themselves with the titles in that category and assist the Selector with sales during set shifts at the Book Fair. This is a great job for those interested in becoming a Book Selector.
Cashiers work in 2- or 3-hour shifts throughout the week, processing book purchases. Light training required.
Volunteers are needed on Friday afternoon to set up tables, lighting, decorations and centerpieces for the evening’s Opening Night Party.
Volunteer chefs prepare recipes from the year’s cookbook selection for the Preview Party buffet. You may work individually at home or join/host a cooking party; these parties are great community-building events.
Many volunteers are needed to help the Preview Party event run smoothly. Please indicate your preference.​
Volunteers will assist with various arts & craft projects during the Book Fair Family Weekend. A great opportunity for working parents!​
Volunteers are needed to help prep food and arrange the buffet table for Book Fair Weekend visitors. Morning and afternoon shifts available.​
At the close of the Book Fair, volunteers dismantle tables and displays​.

Home Sweet Home Gingerbread House Party  •  December

This sweet family event features gingerbread house decorating and raises funds for community partner organizations supporting homeless Bay Area families such as Habitat for Humanity and Homeward Bound. Home Sweet Home usually takes place the first weekend of December.

Volunteers help create marketing materials such as posters and an email invitation and write promotional blurbs for the Pipeline and school website.​
Volunteers are needed to solicit candy donations for the event.
Volunteers assist with the post-Halloween candy drive and candy sorting prior to the event.
Volunteers will manage signups and training of Upper School student volunteers as well as day-of student management. ​
Volunteers help set up registration and assist Upper School students in papering floor and table for the event.​
Volunteers needed on the day of the event to manage checkins and assist with student volunteer management and other tasks.
Volunteers work with Upper School students to break down and clean up after the event., following the MCDS guidelines for green waste management. ​​

Spirit Wear

Each year, the Spirit Wear committee creates a new assortment of fun and fashionable MCDS apparel and novelty items to promote school spirit and pride. Items are sold online and at select school events throughout the year, and proceeds benefit the Parents Association. Volunteers help set up sale day product tables, answer product questions, and process purchases. Volunteer shifts average two hours in length. Don’t miss one of the best opportunities to build community on campus! Please select as many sale days as interest you below.

Other Volunteer Opportunities

Roll your mouse over volunteer job titles to see a short job description.

Community Care Assistance

Community Connections and Care offers support and assistance to MCDS families, faculty and staff that are recovering from surgery, serious illness, the loss of a loved one, or who require short-term emotional support. TheCommunity Care program provides a formal support system with a list of thoughtful, caring volunteers who can respond quickly in a way that best fits the needs of individual families. For more information about Community Care assistance, please contact the Community Connections and Care Liaison.

Community Outreach

Community Connections and Care organizes community-based service events that children and their parents can participate in together. There historically have been three traditional Community Service Projects: Fall School Supplies Drive (September), the Winter Coat Drive (January) and The Ring Mountain Cleanup (Spring).  For more information, please contact the Community Connections and Care Liaison.

Event Coordinator responsibilities include marketing (e.g. posters, communication by Pipeline/website) and recruiting volunteers and participants. For more information, please contact the Parent Association Community Connections and Care Liaison.​​​

Bus Buddies

This is a great opportunity for lower school families that ride the bus to have your lower school child be a bus buddy for an incoming Kindergarten bus rider. MCDS Transportation will pair Kindergarten bus riders with a bus buddy on their bus line (ideally at the same bus stop). Suggested bus buddy responsibilities include reaching out or meeting your Kindergarten buddy a few days before the first day of school to introduce yourself, being at the Kindergarten buddy's bus stop on the first day of school (if possible), walking the buddy to his or her classroom on the first day(s) of school and generally making the bus experience as enjoyable for your K bus buddy as possible.

Language Skills and Support

We are looking for volunteers who are fluent in Spanish, Cantonese or Mandarin to provide language/cultural support as needed to MCDS families whose primary language is not English. Volunteers will make regular phone call check-ins with the family to help with any questions/concerns and might expect to attend various MCDS events with the family (e.g. a school athletic event; Parents Association meeting; Admissions event; Back to School Night, etc.) Volunteers for this community-building program provide a valuable service and help promote inclusivity and cultural diversity at MCDS.

Lost and Found

Volunteers help the Sustainability chairs manage the school's Lost & Found. Tasks include sorting and helping with the donation process for unclaimed and unlabeled items. The donation process consists of washing, folding and delivering the items to a charity organization. 6+ volunteer hours per month.

Bike/Walk to School Day Chaperones

Volunteers walk or bike to school with students from their neighborhood on the designated Bike/Walk to School Day.

Class Photo Week

Volunteers will escort small groups of children to and from photo site, helping them stay calm and looking their best while awaiting their turn! For more information, please contact the Office Manager.

Technology 

Community Education

We are looking for parents to attend our community education events and provide a written summary afterward. The summaries are then posted on the MCDS website for the benefit of parents unable to attend. There are approximately 10 events during the school year, which are held both during the day (between 8:30 and 10:30 a.m.) and in the evening (between 7:30-9:30 p.m.)​​​
SPEAK is a coalition of K-8 schools that have joined together to enhance parent education. The board consists of a parent representative from each school. This volunteer position involves attending a monthly board meeting from 9:30-10:30 a.m. at Live Oak School in San Francisco and attending 2 speaker events during the year. ​​​

Upper School Volunteer Opportunities

Roll your mouse over volunteer job titles to see a short job description.

Step-Up Décor and Setup •  June

Lead volunteer will work with Susan Walker to choose décor for the Graduate/Family Reception and order ceremony flowers for graduates. Lead volunteer will also recruit/work with additional 7th-grade parent volunteers to help with event setup (e.g. tablecloths, centerpieces, etc.) on the afternoon before Step-Up and distribute flowers to graduates on Step-Up morning.

Lead volunteer to work with Susan Walker in ordering ceremony flowers for graduates, choosing décor for Step-Up Graduate/Family Reception, and recruiting/working with 7th grade parent volunteers for these two tasks (this position is recruited by the US Room Parent Chair from the list of volunteers selecting this option. Reports to Susan Walker in the Head’s Office.​
Volunteers needed to assist with event setup (e.g. tablecloths, centerpieces etc) the afternoon before Step-Up, and a few are needed to distribute flowers to graduates on Step-Up morning - For more information, please contact Susan Walker (7th Grade parent).

Book Fair  •  November

Volunteers needed to manage 8th grade students serving at the Book Fair Luncheon. Please note: volunteers will not be able to sit at the Luncheon. For more information, please contact the Book Fair Luncheon Chair.

Joshua Tree T-shirts  •  April

Volunteer(s) needed to create and manage distribution of Joshua Tree t-shirts to 7th grade students when they come back from Joshua Tree trip (an MCDS tradition!)​

Chaperone Thank You Baskets

Parent volunteers needed to put together dinner gift baskets for the teacher chaperones on the 6th, 7th and 8th-grade outdoor ed trips. This job entails shopping for, assembling and delivering the baskets to school for the chaperones to take home the evening the class returns from the trip. The Parents Association reimburses all expenses.

8th Grade Graduation Activities

For information about any of the activities listed below, please contact the 8th grade liaison.

Lead Volunteer(s) who assist with the coordination of the farewell feast (e.g. menu, décor, donations, setup, invitation etc). Chosen by 8th Grade Liaison from list of volunteers. Reports to 8th Grade Liaison(s).
Volunteers to assist with setup for a few hours the afternoon of the event and/or a short time at event’s conclusion to clean up. Reports to Farewell Feast Chair(s)​
Volunteers are needed to collect and assemble a DVD slideshow for the farewell feast.​​
Volunteers collect a Kindergarten photo of each 8th grader to display next to their 8th grade portrait.​​​​
Volunteers meet for a few hours to get all K and 8th Grade portraits matted properly before being hung in mid-May​
Volunteers work for a few hours to hang all K and 8th Grade portraits in MP1 in mid-May​

One-Time Opportunities

Roll your mouse over volunteer job titles to see a short job description.

One time volunteer opportunities for those with limited volunteer time to spare (e.g. mailings, data entry, etc.)

Hosting MCDS Gatherings

Emergency Housing

Please indicate if you can house faculty/staff and/or students in an emergency situation (e.g. a natural disaster, Golden Gate Bridge closure, etc).

Skills and Talents

Parents with expertise and special skills provide valuable services to the school. Please select as many skills as apply to you and/or tell us about another area of expertise in the Additional Comments section below.

Wholesale Connections

Please let us know if you or someone you know can help with wholesale pricing for food, wine, flowers, paper goods, printing, restaurants or event facilities.

Background and Interests

You can help expand service-learning opportunities for kids by sharing your community activities/affiliations with MCDS (e.g. Marin Audubon Society, local libraries, Sierra Club, Homeward Bound, GGNRA etc.) Teachers often need a contact person at these organizations to facilitate a student service project. Please be specific:
Likewise, do you have a professional background or interests in an area where you might be willing to be a resource to teachers and kids on a limited basis? Please be specific:

Please provide an email address where we can send a link to your current form.

Email Address :